Receptionist

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Job Detail

  • Offered Salary 1000
  • Career Level Others
  • Experience 2 Years
  • Gender Female
  • Industry Development
  • Qualifications Diploma

Job Description

THINK

Receptionist

Company: THINK
Job Title: Receptionist
Location: Hillcrest, KwaZulu-Natal
Closing Date: 09 September 2021

Job Description

The Receptionist will be the first point of contact for the company and responsible for providing day to day administrative support for the office. The incumbent must be highly professional be able handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner. The receptionist will be based in KwaZulu-Natal Province in Hillcrest.  The position requires maturity, flexibility and willingness to assume varied duties and projects.

 

Duties & Responsibilities

  • Conduct switchboard operations professionally by answering calls made to the office in a timeous and courteous manner and relaying messages accurately
  • Perform reception duties by receiving guests in a friendly and helpful manner
  • Provide a point of contact between THINK and its partners, including receiving and transmitting telephone messages and written communication
  • Arrange accommodation bookings for staff members in a timely fashion
  • Submit requisitions for stationery and consumables on behalf of the office
  • Update appointment calendars and schedule meetings/appointments
  • Organising meetings, taking of minutes and ensuring minutes are distributed to all members
  • Oversee the use and maintenance of central office equipment and report faults to relevant Support Services
  • Maintain and update an accurate Asset Register
  • General support to staff with photocopying and collation of workshop materials;
  • Maintain and update the contact list for the office;
  • Perform any administrative duties or other duties of similar nature as required as and when required.
  • Be passionate about making the difference and add value to THINK
  • Perform other duties as required

 

Requirements

  • Matric Certificate, National diploma in Business/Office Administration or equivalent qualification
  • At least 2 – 3 years’ reception experience (NGO experience will be advantageous)
  • Strong organizational and office management skills
  • Excellent Computer Skills with proficiency in Microsoft Office (SharePoint, Word, Excel and PowerPoint)
  • Excellent verbal and written communication skills in English, ability to inform and engage through written communication
  • Strong coordination and people management skills
  • Strong communication, analytical and problem-solving skills
  • Excellent administrative skills
  • Excellent multi-tasking, time and stress management skills
  • Must have a valid driver’s license and own transport
  • Clean Criminal Record

 

Applications are invited from suitably qualified candidates for appointment soonest. Only shortlisted candidates will be contacted. Please consider your application unsuccessful if you have not been contacted within 4 weeks of the closing date.