Personal Assistant – General Manager- HR

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Job Detail

  • Offered Salary 1000
  • Career Level Others
  • Experience 2 Years
  • Gender Female
  • Industry Development
  • Qualifications Certificate

Job Description

Fidelity Services Group

Personal Assistant

Company: Fidelity Services Group
Job title: Personal Assistant
Location: Midrand, Gauteng
Closing date: 17 September 2021

Job Description

Overall purpose of the job: To effectively and efficiently perform the general secretarial functions of the HR Director’s office. This encompasses handling all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.

 

 Duties & Responsibilities:

  • To coordinate and book all meetings for the MD, clients and management and one to one with individual staff
  • Take minutes at meetings as and when required
  • Ensure that agendas and minutes are distributed timeously
  • Ensure that meetings are co-ordinated ,via email, phone
  • Ensure accurate minutes of meetings are recorded either on a daily, weekly or monthly basis
  • To maintain the HR Director’s diary
  • To type correspondence as and when required
  • To maintain HR Director’s Filing systems
  • To ensure all outgoing documentation/  is distributed
  • To screen all documentation/correspondence for the HR Director, prioritise it and obtain required information from all departments
  • To answer and screen all calls to HR Director
  • Control of purchase orders
  • Ordering of all promotional items/gifts, stationery and printing
  • Telephonic assistance with any problems/complaints that reach the HR Director
  • Give detailed feedback to clients as and when required
  • To make travel and accommodation arrangements for the HR Director or other managers
  • Ensure that travel and accommodation arrangements are within budget
  • To screen and receive any visitors to the HR Director office, ensuring clients are comfortable and refreshed
  • To carry out any ad-hoc functions which the HOD may require from time to time.
  • To assist any staff requiring an appointment with the HR Director

 

Attributes

  • Action orientated
  • Time Management
  • Business Acumen
  • Planning and Organizing
  • Attention to detail
  • Problem Solving
  • Interpersonal savvy
  • Action orientated

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.