Personal Assistant to the Chief Director

Jobs @Department of Health in Health & Welfare
  • Johannesburg, Gauteng, 1000 View on Map
  • Post Date : January 5, 2022
  • Apply Before : January 18, 2022
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Job Detail

  • Offered Salary 1000
  • Career Level Others
  • Experience 3 Years
  • Gender Male
  • Industry Development
  • Qualifications Diploma

Job Description

Gauteng Department of Health

Personal Assistant to the Chief Director

Company: Gauteng Department of Health
Job Title: Personal Assistant to the Chief Director
Location: Johannesburg, Gauteng
Closing Date: 18 January 2022

Job Description

  • Reference Number : Refs/012785
  • Directorate : Office of The Chief Director
  • Package : R261 372,00 P.A

 

Responsibilities

  • Provide administrative support to the Chief Director. Manage the Chief Director’s diary, including the events calendar, arrange meetings and workshops;
  • Prioritize daily tasks and ensure that duties are completed timeously.
  • Provide secretariat services in the Chief Director’s office.
  • Implement effective processes / procedures for information and documents flow to and from the Chief Director’s office.
  • Ensure the filing and safekeeping of documents in the office.
  • Compile reports / submissions and ensure that deadlines are met. Audit the Z8 book within the Chief Director’s Office, as well as Direct Reports’ leaves.
  • Quality assure all documents submitted to the Chief Director’s Office before submission to the Chief Director.
  • Liaise with Sub-Districts and Central Office as per the instruction of principals, as well as in expediting submissions.

 

Requirements

  • Matric and appropriate 3 years Degree/ National Diploma or equivalent (three year) qualification in secretarial / office management / public administration / Business Administration / Cooperate Governance recognised by SAQA.
  • Three (3) years functional experience in Office Administration / Secretariat services.
  • Knowledge of: Public Service Act (PSA), Promotion of Access to Information Act (PAIA), Protection of Personal Information Act (POPI), Public Finance Management Act (PFMA), document classifications, Administration procedures and Batho Pele Principles.
  • Excellent computer skills in Microsoft packages (MS office 365 i.e. Ms Word, Ms Excel, Ms Outlook, Ms PowerPoint and Microsoft Teams)

 

Competencies

  • Excellent organizational skills, ability to multi-task, excellent communication, minute and report writing skills, analytical skills, interpersonal skills, planning and organising, telephone etiquette, quality assurance, time management, problem management, relationship and conflict management 
  • Ability to act with tact and discretion using prescripts / policies and circulars as guidelines.
  • Ability to work under pressure following strict processes and procedures, professional etiquette to present the Chief Director’s office.
  • High level of reliability and ethics.
  • Commitment to work beyond the call of duty.

 

NB : people with disability are encouraged to apply.

Application ends in 15h 19min
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