Executive Assistant: Office of the Executive Mayor

Jobs @City of Joburg in Local Government
  • Johannesburg, Gauteng, 2001 View on Map
  • Post Date : January 9, 2022
  • Apply Before : March 9, 2022
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Job Detail

  • Offered Salary 1000
  • Career Level Executive
  • Experience 3 Years
  • Gender Female
  • Industry Development
  • Qualifications Diploma

Job Description

City of Johannesburg

Executive Assistant

Company: City of Johannesburg
Job Title: Executive Assistant: Office of the Executive Mayor
Location: Johannesburg, Gauteng

Job Description

Primary Function: To provide administrative and management support at both strategic and
operational levels with the primary purpose of ensuring that the execution of operational, strategic and
project plans and decisions are implemented with agreed or specified timeline. To ensure that provision
of analytical, administrative, logistical, and human resource support and transversal business solutions
to enable the Office of the Executive Mayor and applicable stakeholders to effectively and efficiently
deliver on their mandate.
Acts as the Executive Mayor first point of contact, relieves the Executive Mayor of operational details,
provides high-level administrative support to the office of the Executive Mayor that require knowledge
of the city policies, procedures, and operations and an understanding of the office of the Executive
Mayors role within the City. Exercises initiative and independent judgement in managing the Executive
Mayors schedule including, arranging meetings, handling information and the office’s daily activities.
The Executive Assistant to Executive Mayor has recurring contact with members of the Executives,
senior administrators, public and private officials. This position is often privy to confidential information.

 

Duties

  • Executes specific and anticipated instructions and applies own developed laid down procedures with respect to coordinating of the Executive Mayor’s dairy and/or working schedules, meetings, presentations, and events.
  • Performs specific tasks and actives associated with the provision of administration and Executive Mayor coordinated secretarial support.
  • Maintain the Executive Mayor’s correspondence and information and record keeping system and access records of discussions, instructions and correspondence.
  • Manage and coach staff in the Office of the Executive Mayor to ensure that all staff meet the department’s objectives in line with broader organizational objectives and requirements.
  • Manage and monitor assets and resources of the Office of the Executive Mayor.
  • To control, consolidate, analysis and submit various reliable reports.
  • Practice good governance and management of risk.

 

Requirements

  • Matric/Grade 12
  • Degree in Public Administration, Business Administration, Business Management or equivalent at
    NQF 7 qualifications.
  • Suitably qualified candidate as defined by section 20(3) of the Employment Equity Act will be
    considered
  • 6- 8 years’ experience in secretarial, administrative and office management.
  • At least Code 8 valid driver’s license.

 

Competencies

Leading Competencies: Strong understanding of administrative processes. Strong analytical
abilities. Effective communication skills, both written and verbal. Interest Rate Derivative instruments valuation methodologies.
Core Competencies: Report Writing, Computer Literacy on Applicable Systems; Computer Literacy Microsoft Office Applications-Word, Excel, PowerPoint

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