Administrative Assistant: Legal Cost Validation

Jobs @Road Accident Fund in Public Service
  • Durban, KwaZulu-Natal, 4001 View on Map
  • Post Date : November 19, 2021
  • Apply Before : January 19, 2022
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Job Detail

  • Offered Salary 1000
  • Career Level Others
  • Experience 2 Years
  • Gender Male
  • Industry Development
  • Qualifications Certificate

Job Description

Road Accident Fund

Administrative Assistant

Company: Road Accident Fund
Job Title: Administrative Assistant
Location: Durban, KwaZulu-Natal

Job Description

Reference No:  ALCV19112021DBN

Remuneration: Total cost to company applicable to this position is minimum R185 338.00 per annum, negotiable

The Organization requires the services of qualified individuals within its Durban Regional Office for a 12 Month Fixed Term Contract on the position:

Purpose of the Job: To ensure that received bills/files are allocated on the legal cost system for officers to assess and mark them for payment requisition and general administration of legal costs.

 

Responsibilities

  • Pre-screening of files and bills to ensure that they belong to the correct branch of the RAF
  • Updating the information on the files to correlate with the claim system in respect of claim numbers, link numbers, claimants, and attorneys’ details
  • Stamp, Sort and separate fee analysis from taxations and block settlements
  • Identify whether the bill is a High Court merits or quantum and/or both merits and quantum
  • Identify if the bill belongs to another region
  • Scan, email and prepare matters for other regions to be delivered to the relevant region
  • Update the status and collection of files on the claims viewing system
  • Maintaining accurate records of files where legal cost payments are to be requested
  • Keep records of movement of all files
  • Requesting and/or uplifting of files, filing of documents
  • Internal queries: list of outstanding payments from the CEO
  • Retrieving bills from finance to verify information
  • Telephone queries, attending to calls from our officers while in court to verify information urgently in the system
  • External queries: receiving calls from attorneys to check payments
  • Consultations with Assessors/Attorneys
  • Calling or emailing attorneys requesting correct claims numbers, identify numbers, court orders, power of attorney and termination of mandates

Perform validation of allocated

  • Validation: check if the bill corresponds with attorneys, correct claim numbers
  • Checking previous payments
  • Checking if the offer was loaded on the legal cost system
  • Promptly allocate files/bills of costs on the legal cost
  • System within a specific given timeframe

Perform Batching and Indexing

  • Printing of payment histories, record all bills manually on a daily basis before giving them to offices to authorize and approve payments
  • Receiving of payments report and submitting payments to finance for payments within a specific given timeframe

Provide reports as and when required

  • Keep daily stats of activities on work allocated and work to be assessed
  • Submit daily and monthly stats as requested by management

Requirements

  • NQF 4 (Matric or Grade 12) qualification
  • Relevant 1 year experience in Claims/Litigation/Summons/Administration/ Registration and Data capturing

 

Competencies

  • Personal Mastery
  • Emotional Wisdom
  • Ethics and Governance
  • Customer Orientation and Customer Focus
  • Proficiency in English and one other official language
  • Good Communication Skills and telephone etiquette
  • Computer Literacy
  • Interpersonal Relations
  • Good organizational, administrative and time management skills
  • Team Player

 

How to apply

Email applications to the Recruitment Officer at: RAFDBNtemps@raf.co.za 

Application ends in 1d 14h 54min